Mowers (№13436872)

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Publication date

Description

1. Section I
   1. Name and addresses
      Stirling Council
      Strategic Procurement, Old Viewforth
      Stirling
      FK8 2ET
      United Kingdom
      Telephone: +44 1786233384
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      Regional or local authority
      
   3. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Contract Hire of Ride on Mowers

         Reference number: SC1819-0072
         
      2. Main CPV code:
         16310000, 16310000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         Stirling Council is seeking to procure a single suitably qualified supplier to provide a contract hire and maintenance service for ride-on mowers.

         Stirling Councils Operations Service delivers the grass cutting operations on a seasonal basis throughout the Stirling Council area, from communities in the north such as Tyndrum and Crainlarich to Stathblane in the west and the villages of Throsk and Plean to the east of the Council area.

         In order to deliver this service, operations require the provision of seven ride-on mowers for the grass cutting season between approximately mid-March and the end of October each year.

      5. Information about lots:
         This contract is divided into lots: no
      6. Total value of the procurement:
         Value excluding VAT: 182 900.00 GBP
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         16310000
         
      3. Place of performance:
         Main site or place of performance:

         Throughout the Stirling Council area, from communities in the north such as Tyndrum and Crainlarich to Stathblane in the west and the villages of Throsk and Plean to the east.

      4. Description of the procurement:
         

         The seasonal operational period of the contract will be over a minimum period of 27 (twenty seven) weeks and a maximum of 33 (thirty three) weeks commencing in approximately mid-March 2019 for 2 seasons until October 2020 with a potential option for a 3rd season and a potential option for a 4th season. The possible options on a 3rd year and 4th year will only be applied should it prove viable on evaluation of the bids and subject to contract performance during the 2 year term.

         The minimum number of ride-on mowers required will be 5 (five) up to a maximum number of 7 (seven) over this same period of time. This is primarily due to the uncertainty of the future delivery of the grass cutting service and there may be a need reduce the grass area we currently maintain (thereby reducing the need for 7 machines) and/or the number of grass cutting cycles is reduced thereby reducing the length of the grass cutting season. The proposed mix of mowers in 2019 is intended to be 5 x rotary/2 x zero-turn with a 31 week hire period. This will be confirmed at contract award. The mix of mowers may vary from year to year with a maximum of 4 zero-turns required.

         Your quotation should be based on the contract hire and maintenance of 7 (seven) ride-on mowers as per the attached specification for a period of time of 31 (thirty one) weeks commencing approximately in mid or late March 2019. Cost should also include for all scheduled regular maintenance throughout the grass cutting season and for the delivery and uplift of machines at the start and end of each season. However you should be aware of the possibility that this could be reduced up to the minimum levels above, during the contract period at the start of the 3rd year or 4th optional year if taken up.

      5. Award criteria:
         Quality criterion - Name: Contract management / Weighting: 16
         Quality criterion - Name: Faults and Maintenance / Weighting: 16
         Quality criterion - Name: Product details and training / Weighting: 6
         Quality criterion - Name: Community benefits / Weighting: 2
         Price - Weighting: 60
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         
3. Section IV
   1. Description:
      1. Type of procedure:
         Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
         
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: yes
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2018/S 232-530300
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Contract No: SC1819-0072
      
   2. Award of contract
      1. Date of conclusion of the contract: 2019-02-22
         
      2. Information about tenders:
         Number of tenders received: 4
         Number of tenders received from SMEs: 4
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 4
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         Henderson Grass Machinery Ltd
         By-pass Road
         Haddington
         EH41 3PQ
         United Kingdom
         Telephone: +44 1620823171
         Fax: +44 1620826696
         The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
         Initial estimated total value of the contract/lot: 200 000.00 GBP
         Total value of the contract/lot: 182 900.00 GBP
         
      5. Information about subcontracting:
         
         
5. Section VI
   1. Additional information
      

      (SC Ref:575225)

   2. Procedures for review
      1. Review body
         Stirling Council
         Strategic Procurement, Old Viewforth
         Stirling
         FK8 2ET
         United Kingdom
         Telephone: +44 1786233384
         
      2. Body responsible for mediation procedures
         
         
      3. Service from which information about the review procedure may be obtained
         
         
   3. Date of dispatch of this notice
      2019-02-26