IT services: consulting, software development, Internet and support (№2869539)

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Description

1. Section I
   1. Name and addresses
      Cheshire East Borough Council
      Westfields, Middlewich Road
      Sandbach
      CW11 1HZ
      United Kingdom
      Telephone: +44 1270686592
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      Regional or local authority
      
   3. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         16 023 Cheshire Councils Enterprise Resource Planning (ERP) Solution.

         
         Reference number: 16 023 Chest Ref: DN175327
         
      2. Main CPV code:
         72000000, 48000000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         Cheshire East Borough Council and Cheshire West and Chester Council (The Authorities) have undertaken a Competitive Dialogue procedure to procure a framework agreement for the design, build and implementation of an integrated enterprise resource planning (ERP) solution and the provision of ongoing support and maintenance. The core services impacted are Finance, Procurement, Human Resources and Payroll. The Framework Agreement will commence on 22.9.2017 for a period of 4 years. Individual call off contracts awarded under the Framework Agreement is for an initial term of 7 years with the option to extend for a further period(s) up to a maximum extension of 5 years. Both Authorities entered into a call off contract under the Framework on the same day as the award. In addition to the Authorities, Warrington Borough Council, Wirral Metropolitan Borough Council, Trafford Metropolitan Borough Council and Stockport Metropolitan Borough Council are entitled, but not obliged, to call off services.

         
         
      5. Information about lots:
         This contract is divided into lots: no
      6. Total value of the procurement:
         Value excluding VAT: 50 000 000.00 GBP
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         48000000
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         The 4 Year Framework Agreement is awarded to a single supplier which was entered into by Cheshire East Council. The call-off contracts under the Framework Agreement are for an initial term of 7 years with the option to extend for 1 or more periods of up to 5 years. The value of the Framework Agreement is estimated to be approximately 42-50 000 000 GBP but will be dependent on the Authorities and Related Councils" decision whether to use the Framework Agreement. Owing to the size/nature of the services and help to ensure the best service continuity, the Authorities have decided not to subdivide the contract services into Lots. The scope includes the implementation of modules offering improved functionality and solution refreshes during the term.

         No guarantee or warranty has been given as to the nature or volume of the Services or the number of call offs under the Framework Agreement.

         
         
      5. Award criteria:
         Quality criterion - Name: Quality / Weighting: 60
         Cost criterion - Weighting: 40
         
      6. Information about options:
         Options: yesDescription of options:

         As part of the procurement there were various optional services that the Councils can call-off as part of the Framework agreement.

         
         
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         

         The values given in this notice are only estimations and are for the initial 7 year contract period and also take into account the extension option of up to a further 60 months.

         The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.

         
         
3. Section IV
   1. Description:
      1. Type of procedure:
         Competitive dialogue
      2. Information about a framework agreement or a dynamic purchasing system:
         The procurement involves the establishment of a framework agreement
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: yes
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2016/S 200-360866
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Contract No: 16 023 Chest Ref: DN175327
      Title:

      16 023 Cheshire Councils Enterprise Resource Planning (ERP) Solution

      
      
   2. Award of contract
      1. Date of conclusion of the contract: 2017-09-22
         
      2. Information about tenders:
         Number of tenders received: 2
         Number of tenders received from SMEs: 0
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 2
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         Agilisys Ltd
         04327369
         Third Floor, One Hammersmith Broadway, Hammersmith
         London
         W6 9DL
         United Kingdom
         The contractor is an SME: no
      4. Information on value of the contract/lot (excluding VAT):
         Initial estimated total value of the contract/lot: 50 000 000.00 GBP
         Total value of the contract/lot: 50 000 000.00 GBP
         
      5. Information about subcontracting:
         
         Short description of the part of the contract to be subcontracted:

         Unit4 Business Software Limited provide the Enterprise Resource Planning (ERP) Solution) as part of the Framework Agreement with Agilisys Ltd.

         
         
5. Section VI
   1. Additional information
      

      The values given in this notice are only estimations and are for the initial 7 year contract period and also take into account the extension option of up to a further 60 months.

      The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.

      
      
   2. Procedures for review
      1. Review body
         Royal Courts of Justice
         London
         WC2A 2LL
         United Kingdom
         
      2. Body responsible for mediation procedures
         
         
      3. Service from which information about the review procedure may be obtained
         

         Cheshire East Borough Council incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations, 2015 (SINo 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

         
         
         
   3. Date of dispatch of this notice
      2017-10-16