Information technology services

Description

  1. Section I
    1. Name and addresses
      NHS Wales Informatics Service as hosted by Velindre NHS Trust
      21 Cowbridge Road East
      Cardiff
      CF11 9AD
      United Kingdom
      Telephone: +44 7786674635
      E-mail: NWIS.CommercialServices@wales.nhs.uk
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://etenderwales.bravosolution.co.uk/esop/toolkit/opportunity/opportunityList.do?reset=true&resetstored=true&oppList=CURRENT&_ncp=1497261086598.833-1
      Additional information can be obtained from the abovementioned addresselectronically via: https://etenderwales.bravosolution.co.uk/esop/toolkit/opportunity/opportunityList.do?reset=true&resetstored=true&oppList=CURRENT&_ncp=1497261086598.833-1

    4. Type of the contracting authority:
      Body governed by public law
    5. Main activity:
      Health
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Digital Patient Services Partners Dynamic Purchasing System.


        Reference number: P470
      2. Main CPV code:
        72222300
      3. Type of contract:
        Supplies
      4. Short description:

        The NHS Wales Informatics Service (NWIS) is keen to support innovative companies to create solutions and support the development of emergent technologies by progressing with a cutting edge procurement project to establish a Dynamic Purchasing System (DPS) for Digital Patient Services Partners.

        This will be the first ever DPS created in Health in the UK and within any known ICT market. DPS are a relatively new and untested procurement process that is believed will have significant benefit not only for the NHS but also as a catalyst to create innovative and agile markets.


      5. Estimated total value:

      6. Information about lots:
        maximum number of lots: 5
    2. Description
      1. Title:

        Application development and integration with NHS Wales products


        Lot No: 2
      2. Additional CPV code(s):
        48000000, 48100000, 72212000
      3. Place of performance:
        Main site or place of performance:

        Any or all of the Health Boards / trusts in NHS Wales.


      4. Description of the procurement:

        This Lot will be utilised for the procurement of Application Development and Integrations where NHS Wales wishes for the development of a specific product or service which would integrate with any of the NHS Wales National Products or Services. At a high level, the typical requirements being purchased under this lot are:

        i. existing products which could integrate with NHS Wales products,

        ii. development of a product to integrate with NHS Wales products,

        iii. Suppliers to be responsible for the support and maintenance of a developed product.

        An example of the authority utilising this lot, could be for the purchasing of an application/service, that integrates with an in house developed application to provide patients with information specifically related to the information obtained from test results. Alternatively, it could be utilised for the authority to purchase a solution to provide clinical decision support integrated with its own in house developed applications. Intellectual Property (IP) would be shared between NHS Wales and the supplier.

        A typical requirement for this lot would be mobile app, integrating with the Welsh Records Reporting Service (WRRS) to obtain access to test results for Diabetic patients.


      5. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:

      7. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 48
        This contract is subject to renewal: yes
        Description of renewals:

        The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.


      8. Information about the limits on the number of candidates to be invited:
        Envisaged minimum number: 5
      9. Information about variants:
        Variants will be accepted: yes
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
      14. Title:

        Design and Development Resources


        Lot No: 3
      15. Additional CPV code(s):
        48000000, 48100000, 72212000
      16. Place of performance:
        Main site or place of performance:

        Any or all of the Health Boards or Trusts in NHS Wales.


      17. Description of the procurement:

        This Lot will be utilised for the procurement of resources to work with NHS Wales Informatics Service to develop an NHS Wales product or service on behalf of NWIS. At a high level, the typical requirements being purchased under this lot are:

        i. Provision of a team to undertake development,

        ii. Application Support would be the responsibility of NWIS,

        iii. Supplier to take a lead in the design of solutions.

        An example of the authority utilising this lot, could be for the purchasing of specific user experience design advice resource, to address a specific shortfall in authority resources. Alternatively, it could be for the authority purchasing development skills and knowledge to carry out the development of a module for an in house developed application. Intellectual Property (IP) resulting from all work would be retained by NHS Wales.


      18. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      19. Estimated value:

      20. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 48
        This contract is subject to renewal: yes
        Description of renewals:

        The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.


      21. Information about the limits on the number of candidates to be invited:
        Envisaged minimum number: 5
      22. Information about variants:
        Variants will be accepted: yes
      23. Information about options:
        Options: no
      24. Information about electronic catalogues:

      25. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      26. Additional information:
      27. Title:

        Research and Development


        Lot No: 5
      28. Additional CPV code(s):
        48100000, 72212000, 48000000
      29. Place of performance:
        Main site or place of performance:

        Any or all of the Health Boards / Trusts in NHS Wales.


      30. Description of the procurement:

        This Lot will be utilised for the procurement of research and development of an IT solution in response to a project or business need within NHS Wales.

        There would be no implementation requirements and the providers of services would be responsible for the conception of a solution using technologies and facilities available to NHS Wales. At a high level, the typical requirements being purchased under this lot are:

        i. System / solution design,

        ii. Investigation / research into stakeholder requirements,

        iii. Solution development.

        An example of the authority utilising this lot, could be the authority offering an R&D challenge to address an issue to a specific known problem where a design is not known. Intellectual Property (IP) would be shared between NHS Wales and the supplier.


      31. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      32. Estimated value:

      33. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 48
        This contract is subject to renewal: yes
        Description of renewals:

        The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less that 12 months.


      34. Information about the limits on the number of candidates to be invited:
        Envisaged minimum number: 5
      35. Information about variants:
        Variants will be accepted: yes
      36. Information about options:
        Options: no
      37. Information about electronic catalogues:

      38. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      39. Additional information:
      40. Title:

        Digital Patient Services System and Applications


        Lot No: 1
      41. Additional CPV code(s):
        48000000, 48100000, 72212000
      42. Place of performance:
        Main site or place of performance:

        Any or all of the Health Boards / Trusts in NHS Wales.


      43. Description of the procurement:

        Lot 1 — Digital Patient Services System and Applications

        This Lot will be utilised for the procurement of any software products, systems or applications that are readily available for implementation. At a high level, the typical requirements being purchased under this lot are:

        i. Market ready products that are ready for implementation,

        ii. Supplier would be responsible for the support and maintenance of the product.

        An example of the authority utilising this lot, could be for the purchasing of a mobile application to provide health promotion advice to patients on diet or exercise. Intellectual Property (IP) would be retained by the supplier.


      44. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      45. Estimated value:

      46. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 48
        This contract is subject to renewal: yes
        Description of renewals:

        The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.


      47. Information about the limits on the number of candidates to be invited:
        Envisaged minimum number: 5
      48. Information about variants:
        Variants will be accepted: yes
      49. Information about options:
        Options: no
      50. Information about electronic catalogues:

      51. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      52. Additional information:
      53. Title:

        Support for Digital Patient Services System and Applications


        Lot No: 4
      54. Additional CPV code(s):
        48000000, 48100000, 72212000
      55. Place of performance:
        Main site or place of performance:

        Any or all of the Health Boards / Trusts in NHS Wales.


      56. Description of the procurement:

        This Lot will be utilised for the procurement of support for a particular product or services on behalf of NHS Wales Informatics Service. At a high level, the typical requirements being purchased under this lot are:

        i. to act as a Support Resource for NHS Wales,

        ii. Application Support would be the responsibility of NWIS.

        An example of the authority utilising this lot, could be for the purchasing of support resources to address a specific shortfall in authority resources.


      57. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      58. Estimated value:

      59. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 48
        This contract is subject to renewal: yes
        Description of renewals:

        The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of 12 months.


      60. Information about the limits on the number of candidates to be invited:
        Envisaged minimum number: 5
      61. Information about variants:
        Variants will be accepted: yes
      62. Information about options:
        Options: no
      63. Information about electronic catalogues:

      64. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      65. Additional information:
  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
      2. Economic and financial standing:
        Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
        Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Restricted procedure
    2. Information about a framework agreement or a dynamic purchasing system:
      The procurement involves the setting up of a dynamic purchasing systemThe dynamic purchasing system might be used by additional purchasers
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
  6. Administrative information:
    1. Previous publication concerning this procedure:
      Notice number in the OJ S: 2017/S 141-289618
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2021-07-30
      Local time: 14:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      Date: 2021-08-02
    4. Languages in which tenders or requests to participate may be submitted:
      EN
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
  1. Information about recurrence
    This is a recurrent procurement: yes
    Estimated timing for further notices to be published:

    All Award Notices required under the DPS will be published as per the requirements of the Public Contracts Regulations 2015.


  2. Information about electronic workflows
    Electronic ordering will be usedElectronic invoicing will be acceptedElectronic payment will be used
  3. Additional information

    Please note that all information for bidders in respect of this Dynamic Purchasing System have been provided within the Bravo eTender Wales portal.

    The Authorities that may compete their own requirement(s) under this Dynamic Purchasing System (as published in the OJEU notice, and for whom the Authority is acting in this procurement), are Health Boards and Trusts in Wales, in particular but not limited to:

    (a) Abertawe Bro Morgannwg University Local Health Board,

    (b) Aneurin Bevan University Health Board,

    (c) Betsi Cadwaladr University Local Health Board,

    (d) Cardiff and Vale University Local Health Board,

    (e) Cwm Taf University Health Board,

    (f) Hywel Dda University Health Board,

    (g) Powys Teaching Health Board,

    (h) Velindre NHS Trust,

    (i) Welsh Ambulance Services NHS Trust,

    (j) The Welsh Ministers,

    (k) Public Health Wales NHS Trust,

    or any contracting Authority that may replace or succeed them, together known as the ‘Authority Parties’.

    (WA Ref:72738)

    The buyer considers that this contract is suitable for consortia.


  4. Procedures for review
    1. Review body
      NHS Wales Informatics Service
      21 Cowbridge Road East
      Cardiff
      CF11 9AD
      United Kingdom
      Contact person: CF11 9AD
      E-mail: NWIS.CommercialServices@wales.nhs.uk
      Internet address: http://www.wales.nhs.uk/
    2. Body responsible for mediation procedures

    3. Review procedure
    4. Service from which information about the review procedure may be obtained

  5. Date of dispatch of this notice
    2017-11-03

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