Radio, television, communication, telecommunication and related equipment

Country: United Kingdom
Language: EN
Customer: West Sussex County Council
Number: 6040876
Publication date: 07-12-2017
Contract value: 70 098 430 (USD)
Price original: 52 700 000 (GBP)

Source: TED
Tags: liability insurance services Health insurance services electrotechnical, electronic and electromechanical equipment

Description

  1. Section I
    1. Name and addresses
      West Sussex County Council
      County Hall, West Street,
      Chichester,
      PO19 1RG
      United Kingdom
      Telephone: +44 3302228559
      E-mail: linda.jones@westsussex.gov.uk
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://in-tendhost.co.uk/sesharedservices/aspx/Home
      Additional information can be obtained from the abovementioned addresselectronically via: https://in-tendhost.co.uk/sesharedservices/aspx/Home
      to the abovementioned address
    4. Type of the contracting authority:
      Regional or local authority
    5. Main activity:
      General public services
  2. Section II
    1. Scope of the procurement:
      1. Title:

        West Sussex Gigabit Framework.


        Reference number: WSCC - 016881
      2. Main CPV code:
        32000000
      3. Type of contract:
        Services
      4. Short description:

        Framework Agreement for the provision of dark fiber connectivity to Public Sector sites in the West Sussex County area and the city of Brighton and Hove.


      5. Estimated total value:
        Value excluding VAT: 52 700 000.00 GBP
      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):
        32412000, 32412100, 64200000, 72400000, 72720000, 32571000, 32424000, 50332000, 32430000, 64210000
      3. Place of performance:
        Main site or place of performance:

        Chichester, West Sussex.


      4. Description of the procurement:

        West Sussex County Council currently runs IT services over a Wide Area Network that is subject to an outsourcing contract,, currently provided by Capita Business Services Limited.

        There is a strategic plan to improve both the value and flexibility of this arrangement through the procurement of infrastructure across the county.

        This infrastructure will consist of ducting and fibre optic cables connecting key locations across the county that can then be made available to West Sussex County Council and its delivery partners as a service, when and where required. Either the County Council or its Service Provider will install additional Customer Premises Equipment (CPE) to incorporate this additional capacity into the managed Wide Area Network. Other public sector bodies have expressed an interest in accessing this infrastructure, when available and also potentially extending its reach to better meet their needs.

        In the first instance this means the inclusion of some District and Borough sites into the initial requirements described in this procurement. It has also led to the intention to establish a Framework Agreement that can be accessed by other public sector agencies within the County and also potentially extended to cover the Requirements of Brighton and Hove City Council in the future.

        West Sussex County Council is a first wave exemplary project for the Full Fibre Network Programme (LFFN) operated by the Broadband Development UK (BDUK) programme within the Department for Digital, Media, Culture, and Sport (DCMS) and this procurement is a partially funded by DCMS.

        The Framework Authority is acting as a Lead Authority on behalf of a wider group of public sector bodies. The Framework Authority is working in partnership with all six (6) Districts and Borough Councils in West Sussex (Adur and Worthing, Arun, Chichester, Crawley, Horsham and Mid Sussex) and will action the first Call-Off Contract for its own requirements and those of its partners.

        The Framework Authority is seeking a sole service provider to provide a catalogue of services on a framework basis for a period of 4 years. These services include design, installation, support and maintenance of dark fibre connectivity circuits to a Contracting Authority’s sites on a long-term basis of at least 20 years.


      5. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
        Value excluding VAT: 52 700 000.00 GBP
      7. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 48
        This contract is subject to renewal: no
      8. Information about the limits on the number of candidates to be invited:
        Envisaged number of candidates: 3
        Objective criteria for choosing the limited number of candidates:

        This Procurement will be conducted using the Competitive Procedure with Negotiation. Full details of the process can be found in the Invitation to Participate (ITP) documents. Statements including the specific requirements can be found in Section III.1.1, III.1.2 and III.1.3 of the Contract Notice.


      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:

        The duration of the Framework Agreement is 48 months. The duration of call-off contracts under the Framework Agreement shall be up to 20 years from the date on which the dark fiber services are first available for use. The duration of the call-off contract is justified by reference to the standard practice within the industry to spread the cost of the infrastructure over an extended period.


  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
        List and brief description of conditions:

        Not applicable.


      2. Economic and financial standing:
        List and brief description of selection criteria:

        Bidders will be required to have a minimum "general" yearly turnover of 5,000,000 GBP for the last 2 years. As evidence, the Contracting Authority may ask for annual accounts from the bidder. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. There must be no qualification or contra-indication from any other parts of the accounts.

        Minimum levels of standards required: In addition to the validation of information provided in the response to the SSQ, the Contracting Authority will require details of a minimum 2 year’s financial accounts, including both Profit & Loss Statement and Balance Sheet and evidence of valid Insurance Certification prior to any contract award. With reference to the economic and financial standing criteria above, the Contracting Authority reserves the right in its sole discretion to waive these minimum requirements in the case of Bidders who are able to offer the Contracting Authority adequate substitute surety to the Contracting Authority’s entire satisfaction. By way of example only (but without limitation), adequate substitute surety may be an unqualified guarantee for the performance of the Bidder’s entire obligations under the contract to follow on this process by a parent or associated company established in the UK and which parent or associated company does meet the minimum requirements set out in these criteria.

        It is a requirement of this contract that Bidders hold or can commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

        — Employer’s (Compulsory) Liability Insurance = 5,000,000.00 GBP per occurrence. http://www.hse.gov.uk/pubns/hse40.pdf

        — Public Liability Insurance = 10,000,000.00 GBP per occurrence,

        — Product liability cover = 2,000,000.00 GBP per occurrence, and,

        — £2,000,000 Professional Indemnity Insurance per occurrence.


      3. Technical and professional ability:
        List and brief description of selection criteria:

        Bidders must achieve a minimum average score of 4, across the three case studies, evaluated in accordance with the Down-selection Criteria set out at below.

        — 0: Unacceptable

        — — nil or inadequate response,

        — — fails to demonstrate previous experience/ capacity/ capability,

        — 2: Poor

        — — the response is partially relevant but generally poor or utilizing limited solutions,

        — — the case study relies on redundant technologies/solutions or is un-scalable,

        — — the response shows some elements of relevance but contains insufficient/ limited detail or explanation to demonstrate previous relevant experience/ capacity/ capability,

        — 4: Acceptable

        — — the response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature or there may have some moderate technical concerns,

        — 6: Good

        — — the response is relevant and good,

        — — the response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients,

        — 8: Excellent

        — — the response is completely relevant and excellent overall,

        — — the response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

        Quality Assurance Schemes and Environmental Management Standards:

        — bidders are required to confirm that as a minimum standard they hold Quality Management BS EN ISO 9001 and Occupational Health and Safety Management OHSAS 18001 (or equivalents).

        — if Bidders do not hold BS EN ISO 9001 and/ or OHSAS 18001(or equivalents) they should indicate if they are working towards such certification and the expected award date and/ or confirm that they have a documented policy regarding quality management and health and safety management systems, processes and procedures.

        Environmental Management:

        — bidders are required to confirm that as a minimum standard they hold BS EN ISO 14001 or a valid EMAS Certificate (or equivalents).

        — if Bidders do not hold BS EN ISO 14001 (or equivalents) they should indicate if they are working towards such certification and the expected award date and/ or confirm that they have a documented policy regarding environmental management systems, processes, and procedures.

        The Contracting Authority may ask for certificates or policy documents from the bidder.


      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Competitive procedure with negotiation
    2. Information about a framework agreement or a dynamic purchasing system:
      Framework agreement with a single operatorIn the case of framework agreements, provide justification for any duration exceeding 4 years: N/A
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
      The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2018-01-12
      Local time: 17:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      Date: 2018-01-19
    4. Languages in which tenders or requests to participate may be submitted:
      EN
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
  3. Additional information

    The duration of the Framework Agreement is 48 months. The duration of call-off contracts under the Framework Agreement shall be up to 20 years from the date on which the dark fiber services are first available for use. The duration of the call-off contract is justified by reference to the standard practice within the industry to spread the cost of the infrastructure over an extended period.


  4. Procedures for review
    1. Review body
      West Sussex County Council
      County Hall, West Street
      Chichester
      PO19 1RG
      United Kingdom
      Contact person: PO19 1RG
      E-mail: linda.jones@westsussex.gov.uk
      Internet address: https://www.westsussex.gov.uk/
    2. Body responsible for mediation procedures

    3. Review procedure
    4. Service from which information about the review procedure may be obtained
      West Sussex County Council
      County Hall, West Street
      Chichester,
      PO19 1RG
      United Kingdom
      Contact person: PO19 1RG
  5. Date of dispatch of this notice
    2017-12-05

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