Repair, maintenance and associated services of vehicles and related equipment

Country: United Kingdom
Language: EN
Customer: Ministry of Defence, DSG, Defence Support Group (DSG)
Number: 6770430
Publication date: 09-01-2018
Source: TED
Deadline: 22 days
Tags: electrotechnical, electronic and electromechanical equipment Security

Description

09/01/2018    S5    - - Services - Contract notice - Restricted procedure 

United Kingdom-Telford: Repair, maintenance and associated services of vehicles and related equipment

2018/S 005-008342

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, DSG, Defence Support Group (DSG)
Babcock DSG — Building B15, MoD Donnington
Contact point(s): Miss Caroline Dunn
TF2 8JT Telford
United Kingdom
Telephone: +44 1952967314
E-mail: caroline.dunn@babcockinternational.com

Internet address(es):

General address of the contracting authority/entity: www.babcockinternational.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
IRM17/4640 — Repair of Various Axle Assemblies, Transfer Boxes, Gearboxes and Assemblies
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance: Telford and Wrekin.

NUTS code UKG21

II.1.3)Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 60

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 700 000 and 2 500 000 GBP
II.1.5)Short description of the contract or purchase(s):
Repair, maintenance and associated services of vehicles and related equipment. Babcock DSG acting on behalf of the UK Ministry of Defence, has the potential requirement to place a 5 year framework agreement with the possibility of a further 2 x 1 year options, for the repair of various drive-line components, including axles, differentials and transmissions on mastiff, buffalo, Special Operation Vehicles and HMEE PMVP platforms.
This requirement will be split into 4 lots:
Lot 1 – Cougar Transmissions;
Lot 2 – Special Operations Transmissions;
Lot 3 – Protected Mobility Axles;
Lot 4 – Specialist Transmissions.
II.1.6)Common procurement vocabulary (CPV)

50100000

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Babcock DSG acting on behalf of the UK Ministry of Defence, has the potential requirement to place a 5-year framework agreement with the possibility of a further 2 x 1 year options, for the repair of various drive-line components, including axles, differentials and transmissions on mastiff, buffalo, Special Operation Vehicles and HMEE PMVP Platforms.
This requirement will be split into 4 lots:
Lot 1 – Cougar Transmissions;
Lot 2 – Special Operations Transmissions;
Lot 3 – Protected Mobility Axles;
Lot 4 – Specialist Transmissions.
Suppliers who progress to the Invitation to Tender Stage can bid for one or both lots.
The successful contractor will be required to repair articles as per OEM specification with an accompanying Certificate of Conformity where required.
The successful contractor will be required to supply all spares/components necessary to undertake the repair process, subsequent packaging to appropriate Military Packing Levels and the delivery of articles to the authority post completion of repair activity will be expected.
QA standards or equivalent: The contractor shall hold and maintain a certification to ISO 9001:2008 or equivalent quality accreditation to a correct scope relevant to this requirement.
Expressions of interest will be via a Dynamic Pre-Qualification Questionnaire (DPQQ) linked to this Contract Notice. Only those expressions of interest that fully meet the above criteria and DPQQ shall be considered for Invitation to Tender.
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The repair will include, but not limited to:
Process of Repair
— Repair: All articles are to be repaired to A1 condition as per OEM specification,
— Component Parts: All faulty, damaged or missing component parts that are required to repair the equipment shall be replaced using the current OEM/genuine manufacturer’s parts or to the OEM specification, as appropriate,
— Replacement parts: The contractor shall be responsible for the procurement of all replacement parts within the terms and conditions of the contract. When replacement/alternative parts are used because OEM parts are no longer available, Certificates of Conformity are required for all parts which may affect the reliability of the equipment. These certificates shall be made available to the authority upon request,
— Testing on completion: On completion of the repair activity, a functional test/inspection shall be carried out on the equipment, in accordance with the OEM Test Specification. All test equipment used is to be provided and maintained by the contractor,
— The contractor is to keep records of all visits/survey reports, repair approvals, certificates and costs incurred in the repairs to these equipments. These records must be made available to the authority as requested.
Expressions of Interest will be via the Dynamic Pre-Qualification Questionnaire (DPQQ) linked to this Contract Notice. Only those expressions of interest that fully meet the above criteria and DPQQ shall be considered for Invitation to Tender.
The announcement of a possible future requirement is not to be taken as confirmation that a tender/contract will subsequently be issued.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 1 700 000 and 2 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Babcock DSG acting on behalf of the UK Ministry of Defence has the potential requirement to place a 5 year framework agreement with the possibility of a further 2 x 1 year options.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 – Cougar Transmissions
1)Short description
Cougar Transmissions — this Lot comprises of 4 NSNs.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Lot 1.
DMC NSN Description.
7MF 2520015356472 Transfer Transmission, Assy
7MF 2520015611293 Transfer Case, 315N
7BUFF 2520015797874 Transfer Transmission
7BUFF 2520015778296 Transmission Mechanical
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Special Operations Transmissions
1)Short description
Special Operations — this Lot comprises of 2 NSNs.
Lot 2.
7ESC 2520661551701 Transfer Transmission, Assy
7ESC 2520661508956 Transmission Mechanical
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Lot 2.
7ESC 2520661551701 Transfer Transmission, Assy
7ESC 2520661508956 Transmission Mechanical
Estimated value excluding VAT:
Range: between 350 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 – Protected Mobility Axles
1)Short description
Protected Mobility Axles — consists of 11 NSNs.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
7ESC 2520145465248 Differential, Assy
7BUFF 2520015797870 Axle, Front
7BUFF 2530015993910 Parts Kit,Steering Axle (Rear Bogie)
7BUFF 2520016065278 Axle, Intermediate
7BUFF 2520016065277 Axle, Rear
7BUFF 2520015796882 Axle Assy, Automotive
HMEE 2520015474850 Axle Assy, Automotive
HMEE 2520015474855 Axle Assy, Automotive
7ESC 2520661594451 Axle Assy, Automotive
7ESC 2520661594452 Axle Assy, Automotive
7ESC 2520661508958 Axle Assy, Automotive
Estimated value excluding VAT:
Range: between 1 300 000 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 – Specialist Transmissions
1)Short description
Specialist Transmissions — this Lot consists of 1 NSN.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
HMEE 2520992159945 Transmission Mechanical.
Estimated value excluding VAT:
Range: between 70 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met:
The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at: http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 12
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: WKUU3R573F. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 28.2.2018 00:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties, please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or call 0800 282 324.

Interested suppliers are required to complete the PQQ, to provide information that allows the authority to evaluate the suppliers capacities and capabilities against the selection criteria set out at Sections iii.2.1), iii.2.2) and iii.2.3) of this Contract Notice.
The authority will use the PQQ response to create a shortlist of tenderers who:
1) Are eligible to participate under Section iii.2.1) of this Contract Notice;
2) Fulfill any minimum standards under Sections iii.2.2) and iii.2.3) of this Contract Notice;
3) Best meet in terms of capacity and capability the selection criteria set out at Sections iii.2.2) and iii.2.3) of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the help textbox for the Dynamic PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IRM17/4640
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.2.2018 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered, you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: WKUU3R573F.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties, please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or telephone 0800 282 324.

GO Reference: GO-201815-DCB-11676785.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Defence, DSG, Defence Support Group (DSG)
Babcock DSG — Building B15, MoD Donnington
TF2 8JT Telford
United Kingdom
E-mail: caroline.dunn@babcockinternational.com
Telephone: +44 1952967314
Internet address: www.babcockinternational.com

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.1.2018

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