Electrical supplies and accessories

Description

  1. Section I
    1. Name and addresses
      Yarlington Housing Group
      Lupin Way
      Yeovil
      BA22 8WN
      United Kingdom
      Telephone: +44 1935404092
      E-mail: samantha.pirt@yhg.co.uk
    2. Joint procurement
    3. Communication
      Access to the procurement documents is restricted. Further information can be obtained at
      www.advantageswtenders.co.uk
      Additional information can be obtained from the abovementioned addresselectronically via: www.advantageswtenders.co.uk

    4. Type of the contracting authority:
      Body governed by public law
    5. Main activity:
      Housing and community amenities
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Invitation to tender for the supply of electrical materials and related items


        Reference number: DN316861
      2. Main CPV code:
        31680000
      3. Type of contract:
        Services
      4. Short description:

        The objective of this tender is to find a suitable supplier that will work with us collaboratively to supply materials that will be utilized for all of our electrical maintenance service requirements.


      5. Estimated total value:

      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):

      3. Place of performance:
      4. Description of the procurement:

        The objective of this tender is to find a suitable supplier that will work with us collaboratively to supply materials that will be utilized for all of our electrical maintenance service requirements, these include, but are not limited to:

        — electrical repairs and installation works following test and inspection reports (approx. 1000 reports per annum),

        — electrical installation works to void properties,

        — responsive repairs and replacement parts to electrical equipment within housing stock and commercial buildings,

        — replacement parts and units associated with domestic smoke detection, and,

        — testing and inspection equipment and other associated electrical plant and equipment items.

        It is anticipated that the electrical materials will be purchased on a frequent or daily basis to support our servicing, maintenance, and responsive service teams. Some materials will need to be held and replenished as impressed van stock, with other items collected and either delivered to site locations or Yarlington depots, within the Yeovil, and wider South Somerset areas.

        All materials to be supplied are to conform with EU manufacturing legislative requirements and comply with UK Electrical Regulations BS7671.

        The contract will be for an initial period of 3 years commencing 3 April 2018 terminating on 31 March 2021. There will be an option to extend the contract annually a total of 2 times (3+1+1) based upon satisfactory performance during the initial 3-year period which could lead to a maximum of 5 years terminating 31 March 2023.

        A "basket of goods" will be included in the tender documentation.


      5. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
        Value excluding VAT: 1 000 000.00 GBP
      7. Duration of the contract, framework agreement or dynamic purchasing system:

        Start: 2018-04-03
        End: 2021-03-31
        This contract is subject to renewal: yes
        Description of renewals:

        The contract will be for an initial period of 3 years commencing 3 April 2018 terminating on 31 March 2021.

        There will be an option to extend the contract annually a total of 2 times (3+1+1) based upon satisfactory performance during the initial 3-year period which could lead to a maximum of 5 years terminating 31 March 2023.


      8. Information about the limits on the number of candidates to be invited:
        Maximum number: 6
      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
      2. Economic and financial standing:
        Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
        Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Restricted procedure
    2. Information about a framework agreement or a dynamic purchasing system:
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2018-02-05
      Local time: 10:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      Date: 2018-02-08
    4. Languages in which tenders or requests to participate may be submitted:
      EN
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
  3. Additional information

    Interested companies can access the documentation at:

    — www.advantageswtenders.co.uk (free of charge)

    Detailed instructions can be found under the ‘useful downloads" tab in:

    — http://www.yhg.co.uk/AboutUs/SuppliersandProcurement.aspx

    Companies wishing to participate must download the tender documentation, complete it submit it by the submission time and date.

    The tender documentation will be available 24 hours after publication on the TED website.

    If the applicant considers that any information supplied by him/her is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given.

    The Contracting Authority shall under no circumstances be responsible for the costs or expenses of any economic operator arising from the participation in this procurement.


  4. Procedures for review
    1. Review body
      High Court of England and Wales
      Strand
      London
      WC2A 2LL
      United Kingdom
      Contact person: WC2A 2LL
    2. Body responsible for mediation procedures

    3. Review procedure
    4. Service from which information about the review procedure may be obtained

  5. Date of dispatch of this notice
    2018-01-10

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