Software package and information systems

Country: United Kingdom
Language: EN
Customer: Maidstone and Tunbridge Wells NHS Trust
Number: 7033780
Publication date: 12-01-2018
Contract value: 532 056 (USD)
Price original: 400 000 (GBP)

Source: TED


  1. Section I
    1. Name and addresses
      Maidstone and Tunbridge Wells NHS Trust
      Maidstone Hospital, Hermitage Lane
      ME16 9QQ
      United Kingdom
      Telephone: +44 1622225332
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      Additional information can be obtained from the abovementioned addresselectronically via:

    4. Type of the contracting authority:
      Body governed by public law
    5. Main activity:
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Computer-assisted facilities management system for estates and facilities

        Reference number: DN316434
      2. Main CPV code:
      3. Type of contract:
      4. Short description:

        Maidstone and Tunbridge Wells NHS Trust is a large acute hospital in the South East of England. The Trust was legally established on 14 February 2000 and provides a full range of general hospital services and some areas of specialist complex care to around 560000 people living in the South of West Kent and the North of East Sussex.

        The Trusts core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs, and it operates from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. The latter is a Private Finance Initiative (PFI) hospital and provides wholly single bedded en-suite accommodation for in-patients.

      5. Estimated total value:
        Value excluding VAT: 400 000.00 GBP
      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):
      3. Place of performance:
      4. Description of the procurement:

        Maidstone and Tunbridge Wells NHS Trust currently has a requirement for facilities management software to be supplied, implemented and supported. The key drivers for this project are to establish a framework for asset management, statutory and planned maintenance schedules to provide the trust with safeguards that effective maintenance is being carried to standard with a demonstrable audit trail. The system should support the trust in the effective management of estate by enabling maintenance engineers to undertake work efficiently and safely, through the introduction of mobile technology. In addition, provide an asset database for managing the whole estate.

        The system also needs to have the ability to manage and audit soft services such as housekeeping, portering and catering.

      5. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:

      7. Duration of the contract, framework agreement or dynamic purchasing system:

        Start: 2018-03-01
        End: 2023-02-28
        This contract is subject to renewal: yes
        Description of renewals:

        12 x 12-month extension.

      8. Information about the limits on the number of candidates to be invited:
      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
      2. Economic and financial standing:
      3. Technical and professional ability:
      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Open procedure
    2. Information about a framework agreement or a dynamic purchasing system:
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2018-02-07
      Local time: 17:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
    4. Languages in which tenders or requests to participate may be submitted:
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
      Date: 2018-02-12
      Local time: 13:00

      Maidstone Hospital.

      Information about authorised persons and opening procedure:

      Jeanette Batten, Linda Gulliver, Kev Pearson, Darren Bulley.

  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
  3. Additional information

    Jeanette Batten, Linda Gulliver, Kev Pearson, Darren Bulley.

  4. Procedures for review
    1. Review body
      Maidstone and Tunbridge Wells NHS Trust
      United Kingdom
    2. Body responsible for mediation procedures

    3. Review procedure
    4. Service from which information about the review procedure may be obtained

  5. Date of dispatch of this notice

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