Laboratory, optical and precision equipments (excl. glasses)

Country: United Kingdom
Language: EN
Customer: University of Southampton
Number: 7051810
Publication date: 13-01-2018
Source: TED
Tags: electrotechnical, electronic and electromechanical equipment


13/01/2018    S9    - - Works - Prior information notice without call for competition - Not applicable 

United Kingdom-Southampton: Laboratory, optical and precision equipments (excl. glasses)

2018/S 009-015133

Prior information notice

This notice aims at reducing time limits for receipt of tenders


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Southampton
University Road
SO17 1BJ
United Kingdom
Contact person: Tony Fay
Telephone: +44 2380595000
NUTS code: UKJ32

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Provision of a Dilution Refrigerator with low vibrations

Reference number: 17/PSE/106
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The University of Southampton has a requirement for a Dilution Refrigerator with low vibrations.

II.1.5)Estimated total value
Value excluding VAT: 260 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ32
Main site or place of performance:

The University of Southampton.

University Road




SO17 1BJ.

II.2.4)Description of the procurement:

The equipment required is a dilution refrigerator to allow for physics experiments with levitated optomechanics at low temperatures.

The equipment will be hosted in a laboratory at the Department of Physics and Astronomy in building 46 on UoS Highfield campus.

This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 766900.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Potential for extended 3 year support and maintenance.

II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 766900.
II.2.14)Additional information

The purpose of this PIN is to gauge the size of the market for this requirement and with an aim to help inform form a rough lab layout around this equipment.

The University of Southampton reserves the right to reduce the timescales of the subsequent tender advertisement due to this PIN.

II.3)Estimated date of publication of contract notice:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.2)Information about electronic workflows
VI.3)Additional information:

Potential bidders with the capability and capacity to meet the requirements set out in this PIN should confirm their interest by downloading, completing and uploading the questionnaire via the Univeristy"s tendering portal:

If you are not already registered as a supplier with the In-Tend Portal, you will need to register your company before accessing the PIN stage. Once registered you will need to express an interest in the project, further information will then become available.

To submit your interest in the In-Tend portal:

1) Log in

2) My Tenders

3) View PIN details

4) Browse and upload your return (or Zip file)

5) Once response document is uploaded and displayed in the - My documents for Return - use - Submit My Return.

Please note, to preserve the integrity of the procedure, all queries will be made via In-Tend. We look forward to receiving your response.

The closing time and date for receipt of submission on by 12:00 pm local time 14 February 2018.

Please be aware that the system will automatically reject any late submissions.

The responses to this PIN will be used to inform our decision making. There will be no prejudice to any future procurement procedure by participation in this PIN.

VI.4)Procedures for review
VI.4.1)Review body
University of Southampton
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

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